Custom childcare software development

Custom childcare software built for your center

Enrollment, attendance, billing and parent communication in one system — the capability of Brightwheel, Procare or HiMama, shaped to your center and priced as a one-time build you own. Plan, build, deploy live, own the code.

Matches what you know from Brightwheel, Procare, HiMama, Kangarootime — built to fit you.

app.tinyops.com

TinyOps

Dashboard

+ New

Enrolled

126

Present today

112

Waitlist

18

ChildRoomStatus
Ava M.ToddlersChecked in
Leo R.InfantsChecked in
Mia K.PreschoolAbsent
Noah S.PreschoolChecked in

Step 1

Plan

We scope the modules, model your rules, and you get a fixed quote and timeline in 24 hours.

Step 2

Build with AI

AI-assisted engineering ships production code fast — the same senior hands plan and build it.

Step 3

Deploy & go live

QA, performance and security, then deployed to your own hosting and taken live.

Step 4

Full code ownership

You get the entire source code and repository. No licence, no per-seat fee, no lock-in.

The modules

6 connected modules, one system

Enrollment & childrenCheck-in & attendanceBilling & tuitionParent app & daily reportsCurriculum & assessmentStaff & reporting

Why off-the-shelf stops working

Per-child SaaS that adds up across rooms and centers
Enrollment, attendance, billing and parent updates in separate tools
Paper sign-in sheets and manual tuition invoicing

What we'll build

Every module you need — and only the ones you do

Enrollment & children

  • Child & family records
  • Enrollment & waitlist
  • Immunization & allergy info
  • Documents & forms
  • Room / class assignment
  • Custom fields

Check-in & attendance

  • Digital sign in/out
  • QR / kiosk check-in
  • Ratios & headcount
  • Late-pickup alerts
  • Authorized pickups
  • Attendance reports

Billing & tuition

  • Tuition plans & schedules
  • Auto-invoicing & autopay
  • Subsidies & co-pays
  • Late fees
  • Statements & receipts
  • Online payments

Parent app & daily reports

  • Parent app & messaging
  • Daily reports (meals, naps, diapers)
  • Photos & moments
  • Announcements
  • Calendar & events
  • Permission slips

Curriculum & assessment

  • Lesson plans & activities
  • Developmental milestones
  • Observations & portfolios
  • Framework alignment
  • Progress sharing
  • Templates

Staff & reporting

  • Staff scheduling & ratios
  • Time clock
  • Enrollment & revenue dashboards
  • Roles & permissions
  • Multi-center
  • API & integrations

Custom vs off-the-shelf

What you can't get from Brightwheel or Procare

Custom buildBrightwheelBrightwheelProcareProcare
Built around your exact process
Own the source code
No monthly per-seat licence
Custom workflows & automationLimitedLimited
Custom integrationsLimitedLimited
Your data on your own hosting
Unlimited users at no extra cost

The unfair advantage

Design + Code + AI = a full, live app. Minus the big bills.

FigmaFramer

Design

Figma · Framer

+
Next.jsReactNodeAngular

Code

Next.js · React · Node · Angular

+
ClaudeChatGPTGeminiCursor

AI

Claude · ChatGPT · Gemini · Cursor

=

A complete app, shipped

Yours to own · live in weeks

The same modern stack agencies charge five figures for — Figma & Framer for design, React/Next.js/Node for the build, and AI tooling to move faster — delivered by one senior team, for a fraction of the cost. One team, source code yours.

Avoid the big bills

What you'd keep paying forever — versus owning it once.

Off-the-shelf SaaS bills every seat, every month, forever. A custom build is one investment you own.

Per-seat SaaS — 50 users, 3 years$60k+
Enterprise platform + implementation$80k+
Several SaaS subscriptions stacked$45k+
Custom build — own it outrightOne-time

No retainer, no hourly creep, no per-seat tax as you grow. One fixed price, source code yours.

Integrations

Connects to the tools you already run

Two-way sync with your stack — and an open API for anything else.

Google WorkspaceGoogle WorkspaceOutlookOutlookSlackSlackMicrosoft TeamsMicrosoft TeamsStripeStripePayPalPayPalQuickBooksQuickBooksXeroXeroShopifyShopifyTwilioTwilioWhatsAppWhatsAppHubSpotHubSpotSalesforceSalesforce

Parents in the loop

A branded app with daily reports, photos and messaging.

No per-child tax

Grow enrollment without the licence bill climbing.

One center system

Enrollment, attendance, billing and curriculum together.

Real launches

Products that shipped — and went live

The complete guide to custom childcare / daycare software

Most teams reach a point where their childcare / daycare tools stop helping and start getting in the way. The off-the-shelf product almost fits, so you build workarounds — spreadsheets on the side, manual exports between apps, a process bent to match the software instead of the other way around. Custom childcare / daycare software removes that friction by building the system around how you actually operate, with the capability of platforms like Brightwheel, Procare, HiMama but none of the parts that don't fit.

Build vs buy: when custom makes sense

Buying makes sense when a tool maps closely to your workflow and the per-seat cost stays modest. Building makes sense when the software is core to how you run the business, when subscriptions are stacking up across a growing team, or when no product handles your process without painful compromises. The tipping point usually arrives sooner than founders expect: a custom build is a one-time investment you own, while subscriptions bill every seat, every month, indefinitely.

How a custom childcare / daycare build works

Every project follows the same four steps. First we plan: a short call to map your workflow and the modules you need, after which you get a fixed scope, quote and timeline within 24 hours. Then we build with AI-assisted engineering — the same senior hands that planned it write the code, moving fast without sacrificing quality, with working software in weekly review loops. Next we deploy and go live: QA, performance, security, and shipping to your own hosting. Finally you receive full code ownership — the entire source and repository, with no licence, no per-seat fee and no lock-in.

What it costs and how long it takes

A focused first version typically ships in four to eight weeks. Pricing is fixed-scope and milestone-based, so there's no open-ended hourly meter and no surprise invoice — you approve the cost up front and pay against delivered milestones. Compared with years of per-seat SaaS for a growing team, or an enterprise platform with a heavy implementation project, a custom build is usually the cheaper path over any realistic time horizon, and you end up owning an asset rather than renting one.

Ownership, security and your data

Security is built in from the start: encryption in transit and at rest, role-based access, audit logging, and deployment to your own hosting and database. Your data never sits inside a third-party product you can't control. And because you own the source code, any developer can maintain or extend the system later — there is no vendor that can raise the price, change the terms, or sunset a feature you depend on.

Getting started

The first step is a free 30-minute call. We map your workflow and must-have modules, and within a day you'll have a written scope, fixed quote and timeline. If it's a fit, we begin; if not, the scope is yours to keep. Either way you leave with a clear picture of what your custom childcare / daycare software would look like — and what it would take to own it.

Questions CEOs ask

Can it replace Brightwheel or Procare?

For most centers, yes — enrollment, digital check-in/attendance, tuition billing, a parent app and daily reports can be built to match and tailored to your center, with no per-child fee.

Does it have a parent app with daily reports?

Yes — a branded parent app with daily reports (meals, naps, diapers), photos, messaging and announcements is part of the build.

Can it handle tuition billing and subsidies?

Yes — tuition plans, auto-invoicing, autopay, subsidies/co-pays, late fees and online payments are supported.

Does it track ratios and attendance?

Yes — digital sign in/out, ratio and headcount tracking, authorized pickups and late-pickup alerts are included.

How much does custom software cost?

Less than people expect and far less than years of per-seat SaaS. Every build is fixed-scope: after a short call you get a written quote and timeline within 24 hours, with no hourly creep and no surprise invoices.

How long does it take to build?

A focused first version typically ships in 4–8 weeks. AI-assisted engineering moves fast without cutting corners, and you see working software in weekly review loops rather than waiting months for a big reveal.

Will the code quality be good if you build with AI?

Yes. AI accelerates the work; the architecture, review and decisions are senior-led. You get clean, documented, production code in a modern stack (Next.js, React, Node) — not throwaway prototype code.

What about maintenance and ongoing changes?

Because you own the source code, any developer can maintain or extend it — there's no lock-in. I offer ongoing support and iteration if you'd like it, but you're never forced into a retainer.

Is my data secure?

Security is built in: encryption in transit and at rest, role-based access, audit logging, and deployment to your own hosting and database. Your data stays yours and never sits inside a third-party SaaS.

Can our team take it over later?

Absolutely — full source code, repository access and documentation are handed over. Your in-house or future developers can run with it whenever you choose.

Should we build or just buy off-the-shelf software?

Buy when a tool fits your process closely and the per-seat cost stays reasonable. Build when the software is core to how you operate, when subscriptions are adding up across many users, or when no product matches your workflow without painful workarounds. Most teams reach the build tipping point sooner than they expect.

What stack do you build on?

A modern, well-supported stack — Next.js and React on the front end, Node and a managed database (Postgres or Convex) on the back end, deployed to your own hosting (Vercel, your cloud, or on-prem). It's mainstream technology any developer can pick up, never a niche framework that traps you.

Do you offer a free consultation?

Yes — the first 30-minute call is free. We talk through your workflow, the modules you'd need, and roughly what it would take. You leave with a clear sense of scope and cost, no obligation.

Can you work with our existing systems and database?

Yes. New software can read from and write to systems you already run, migrate data from spreadsheets or another tool, and sit alongside what you keep — so it's an upgrade, not a rip-and-replace.

How do payments and the engagement work?

Fixed-scope, milestone-based. You approve the scope and quote up front, pay in stages tied to delivered milestones, and there's no open-ended hourly meter. If scope changes, we agree the change before any extra work.

Who is this for?

Founders, CEOs and operators of growing businesses who've outgrown spreadsheets and generic SaaS and want software that fits exactly how they work — without an in-house engineering team or an enterprise budget.

What happens after launch?

You own a live, documented product on your own hosting. I can stay on for support, iteration and new modules if you'd like, or hand it fully to your team. There's no forced retainer either way.

Is custom software worth it versus the subscription I already pay?

Run the math over three to five years: per-seat SaaS for a growing team usually outruns a one-time build, and you end with nothing to show for it. A custom build is an asset you own, with no per-seat ceiling and no vendor able to change pricing or sunset a feature you rely on.

How do we get started?

Book a 30-minute call. We'll map your workflow and must-have modules, and within 24 hours you'll have a written scope, fixed quote and timeline. If it's a fit, we start; if not, the scope is yours to keep.

Let's scope your childcare / daycare software

A 30-minute call, a fixed quote and timeline in 24 hours, and a build you own outright.

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